Dear Student,
Greetings from Budapest, Hungary! We are pleased to welcome you to the Budapest University of Technology and Economics (BME) for the spring term of the 2022/2023 academic year.
The following letter contains important information related to your stay in Hungary:
- Arrival to Hungary,
- Accommodation options in Budapest,
- Your scholarship and its worth,
- All necessary official steps as a Stipendium Hungaricum scholarship holder,
- The International Mentor Team (IMT) and other useful contacts.
1. Arrival to Hungary
The following steps are needed to enter Hungary.
- Apply for a D-type visa if you need it.
- Buy a traveller’s health insurance to cover any medical costs (very important)
- Fill out the “Arrival to Hungary” questionnaire.
As the semester begins on the 27th of February, 2023, you should arrange to arrive between the 13th and the 26th of February because of the registration period. You can find the academic calendar here.
More information about registration, requests and education: https://kth.bme.hu/en/
Please note: your Acceptance Letter says that Martos Dormitory is your temporary accommodation. However, this is written only to help you with your visa application, not because you can stay there. Consequently, please do not even attempt to check in there after your arrival because they cannot host anybody.
2. Accommodation
The university can provide dormitory placement for only a limited number of students. For everyone else, Tempus Foundation grants you an extra 40.000 HUF (appx. 100 EUR) as a monthly accommodation allowance on the top of your regular scholarship. The dormitory application was open until the 2nd of February, as you got emails about this before.
Dorm places are awarded based on your admission points to the university (and not on a first come, first served basis). Hence, it does not matter when you submit your application as long as you do so before the deadline. If you get the dormitory place, you can move into the room until the 27th of February, and you have 5 days to cancel the application if you do not wish to stay in the dormitory.
Furthermore, we would like to inform you that by requesting a dormitory place, you agree to the following terms:
- You receive your place for a fixed period: from moving in – until 2023.08.15. During the semester, you are not eligible to swap your dormitory place for the accommodation allowance.
- By filling out and submitting the KEFIR request, you are signing a contract which obliges you to live in the dormitory until the specified move-out date if your request is accepted.
- When moving in, you must sign a tenancy agreement with the dormitory, which also counts as a contract. A System Policy and the House Rules are included in the tenancy agreement, and you are obliged to follow them.
- You are allowed to stay in the dormitory ONLY if you have an active status at BME. You must move out within 10 days once you are no longer an active student (i.e., you graduate, complete all the necessary criteria to have your state exam, decide to interrupt your studies, or go on a passive semester).
Please note that PhD students are not eligible for dormitory places.
If you wish to rent an apartment, during your flat search, you may experience a language barrier with some apartment owners. IMT is ready to help you get through this issue.
For further information, please visit our website.
3. Scholarship payment, cost of living in Budapest
As a Stipendium Hungaricum scholarship holder, you will be receiving around 43.700 HUF (~ 110 EUR) every month. The planned pay-out days are available on this page. However, you should keep in mind that the university cannot transfer any money to you until you have the following data uploaded and approved on the Neptun system:
- Hungarian address,
- Number of your bank account opened at a Hungarian bank,
- Having the 913_COVID-19 questionnaire filled out after your arrival.
Arranging the above-mentioned official documents can take up to 2 months. Consequently, we strongly suggest that you come prepared with funds enough to sustain you for the first couple of months of your stay. Also, the university cannot make payments outside the planned dates.
To make your planning easier, we have collected standard costs of living, which may vary depending on your lifestyle:
- Accommodation: from 150 EUR/month for a bed in a shared room, or from 300 EUR/month for a 1-bedroom flat,
- Utilities (water, gas, electricity, common costs): 80 – 120 EUR/person/month,
- Public transportation: 10 EUR/month for students (only with a student ID!),
- Food: 170 EUR/month if you cook for yourself, 500 EUR/month if you live on takeaways and eat out most of the time.
4. Compulsory official steps
- Residence permit:
- If you are travelling with a D-type visa, you are obliged to start the residence permit application process within 30 days of crossing the borders of the Schengen Area. You need to visit the Immigration office in person and submit your documents there. There is a detailed guide about the process on these pages [link1].
- If you are travelling without a D-type visa, you are obliged to start the residence permit application process within 90 days of crossing the borders of the Schengen Area. In this case, please register on the website of the Immigration Office and upload all the required documents there. There is a detailed guide about the process on these pages [link1, link2].
- Please be aware that you can only stay in Hungary on legal terms if you have your residence permit, so it is an inevitable bureaucratic step! The residence permit is also necessary for many other official steps, such as applying for a TAJ card (Hungarian health insurance card). Hence it is crucial to start the application process as soon as you have your accommodation.
- Should you have any questions about the residence permit application, do not hesitate to contact us at imt.documents@bme.hu!
- TAJ card (Hungarian national health insurance):
- Once you have received your residence permit, it is crucial that you apply for a TAJ card! Having a TAJ card, and thus access to public healthcare in Hungary can truly save lives! It is important to apply on time, as the application procedure can take a few months. The application procedure is available here.
- Private health insurance:
- Make sure to sign up the Groupama private health insurance too! This option is free private insurance, which can be lifesaving in case you need medical attention, but you are having issues with your TAJ card! We strongly suggest applying for Groupama insurance! The application procedure is available here.
5. International Mentor Team
The International Mentor Team (IMT) is a student organisation at BME. We offer you a helping hand with your official duties at the beginning of your stay. Furthermore, IMT organises community activities such as game nights, movie nights, hiking trips and so on, to make the best of your stay. If you have any questions or problems, do not hesitate to contact us!
You probably noticed that the links above mostly lead to the same website, which is our official website. It covers practically all aspects of your official duties and many more! We strongly recommend reading through its pages before your arrival and also before contacting us. You will probably find suitable answers to your questions, sometimes hidden in the FAQ. You can find useful contact details both for us and for other university officials on this page.
You can also follow us on social media. We have a YouTube channel (you can find guides on many topics, such as administration steps) and an Instagram page and please make sure you join our community on the Facebook group to connect with your mates, find relevant, up-to-date information and get updated about current events.
Best regards,
BME IMT Mentors